Handbook of Archival Practice

Dr. Patricia C. Franks is professor and program coordinator for the Master of Archives and Records Administration program at the School of Information at San José State University. She is a certified archivist, certified records manager, and information governance professional and a member of ARMA International’s Company of Fellows. She currently holds the office of vice president of the National Association of Government Archivists and Records Administrators.Franks is coeditor along with Luciana Duranti of the Encyclopedia of Archival Science and the Encyclopedia of Archival Writers, 1515-2015 and coeditor along with Anthony Bernier of the International Directory of National Archives. She is author of Records and Information Management now in its second edition.

• Table of ContentsDedicationAcknowledgmentsEditorial Advisory BoardPrefaceIntroductionPurpose, Scope and Target AudienceThe Development ProcessHow to Use this HandbookList of IllustrationsList of FiguresList of TablesThe Handbook1: The Prevailing Environment1.1 Archival Activism1.2 COVID-19 Pandemic, response to1.3 Decolonialization (of archives and records)1.4 Ethics1.5 Human Rights1.6 Postcustodialism1.7 Repatriation1.8 Standardization2: Records Creation and Recordkeeping Systems2.1 Appropriate Recordkeeping System2.2 Blockchain (for Recordkeeping)2.3 Critical Records2.4 Disposition2.5 Electronic Content Management (ECM)2.6 Employee Training 2.7 Functional Classification2.8 Records Continuum2.9 Records Creation and Receipt2.10 Records Lifecycle2.11 Records Management Program Design2.12 Records Retention2.13 Records System2.14 Records System Functional Requirements3: Appraisal and Acquisition3.1 Accessioning3.2 Accruals (Accretions)3.3 Appraisal3.4 Appraisal for Web Archives3.5 Archival Appraisal (for Selection)3.6 Collection Development Policy3.7 Collection Management3.8 Donor Relations (for Acquisition)3.9 Macro-appraisal3.10 Monetary Appraisal3.11 Monetary Appraisal (Canadian Context )3.12 Pre-acquisition Fieldwork3.13 Reappraisal and Deaccessioning3.14 Replevin4: Arrangement and Description4.1 Arrangement and Description4.2 Backlogs4.3 Cataloging4.4 Crowdsourcing Metadata4.5 Declassification4.6 Encoded Archival Description (EAD)4.7 Encoded Archival Standards4.8 Finding Aid4.9 Linked Data4.10 Processing 4.11 Taxonomy5: Storage and Preservation5.1 Conservation5.2 Digitization 5.3 Disaster Recovery Plan5.4 Environmental Monitoring Systems5.5 Microfilming5.6 Physical Security5.7 Preservation6: Digital Preservation6.1 Active Digital Preservation6.2 Blockchain (for Archives) 6.3 Cloud-based Digital Preservation6.4 Digital Archive and Preservation (DAP) Framework6.5 Digital Curation 6.6 Digital Forensics6.7 Digital Forensics for Archives6.8 Digital Signatures6.9 Digital Surrogates6.10 Electronic Archival Services (eArchival Services)6.11 Emulation6.12 File Format6.13 Migration6.14 Open Archival Information System (OAIS) Archives6.15 Social Media Archiving6.16 Trusted Digital Repository6.17 Trustworthy Repositories Audit and Certification6.18 Virtual Worlds Archiving6.19 Website Archiving7: User Services7.1 Accessibility7.2 Freedom of Information Act7.3 Instruction in Identifying Archival Sources7.4 Inter-Institutional Archival Loan (I-IAL)7.5 Providing Access7.6 Reading Room 7.7 Reference Interview7.8 Teaching and Learning with Primary Sources8: Outreach and Advocacy8.1 Archival Materials (Use in Education)8.2 Community Outreach Activities8.3 Digital Exhibition8.4 Event Programming8.5 Internal Advocacy (for Collection Care)8.6 Public Awareness8.7 Social Media Outreach9: Risk Management, Security and Privacy9.1 Business Continuity Planning (BCP)9.2 Business Impact Analysis (BIA)9.3 Cybersecurity9.4 Dark Archives9.5 Electronic Discovery (eDiscovery)9.6 Information Analysis9.7 Information Governance 9.8 PII Tools9.9 Privacy9. 10 Privacy by Design9.11 Risk Management10: Management and Leadership10.1 Community Archives10.2 Copyright10.3 Copyright: Limitations and Exceptions10.4 Copyright: Public Domain10.5 Corporate Archives10.6 DEAI, Managing in the Workplace 10.7 Grant Writing10.8 Leadership10.9 Oral History Program, Designing and Managing10.10 Small Archives Management10.11 Strategic Planning10.12 Sustainability Appendices Appendix 1-A: Summary of ISO Standards and Technical Reports Appendix 3-A:Collection Development Policy Sample FormsAppendix 3-B: Donor Collections InfographicsAppendix 3-C: Field Survey TemplateAppendix 5-A.1: Image Naming ConventionsAppendix 5-A.2 Photograph Scanning ResolutionsAppendix 5-B: Resources for Disaster Planning and Recovery AssistanceAppendix 8-A:Crafting Your Elevator Speech Appendix 9-A:Donor and Third-Party Privacy StatementAppendix 9-B:Research Privacy StatementAppendix 9-C:Online Privacy StatementsAppendix 10-A:Fair Use ChecklistAppendix 10-B:Potential Sources of Funding for Archival ProjectsAppendix 10-C:Strategic Placement Brainstorming WorksheetAbout the Editor ContributorsAbout the Editor About the ContributorsIndex

This work edited by Franks is jam-packed with knowledge that can be utilized at any skill level, whether readers are amateur or expert archivists. It covers a multitude of topics, including disaster planning, processing collections, and digital preservation; each chapter is paired with an up-to-date list of references. The book’s index, lists of figures and tables, and appendixes are immensely helpful for students or those researching in adjacent fields; librarians who might someday have to work with archival materials may also find the handbook helpful. Practical and anecdotal insight from Franks and other archivists elevates the text and distinguishes the handbook from other how-to guides in the field. One of the most valuable chapters, “The Prevailing Environment,” explores social matters such as repatriation, archival activism, and the effects of the COVID-19 pandemic on the profession. Franks’s account of her experience with archival activism is particularly thought-provoking, and her message is vital to the mission of archival accessibility. This comprehensive guide will be a staple for any archival student or professional.