Teach Yourself VISUALLY Microsoft Teams

MATT WADE is an engineer-turned IT nerd and Microsoft MVP. He's best known for his SharePoint and Office 365 infographics and advocating AI and chatbots to automate business workloads.SVEN SEIDENBERG is a Microsoft 365 advocate and Microsoft Teams geek with a strong focus on Microsoft Teams administration, change management, and adoption. He consults with organizations to develop procedures and best practices for using Microsoft 365 apps and services to work more productively and efficiently.

• Chapter 1 Getting Started with TeamsLog into Teams 4Install the Desktop App 10Modify Your Personal Settings 11Switch Between Dark Mode and Light Mode 12Add or Update Your Profile Photo 14Access and Manage Your Saved Messages 15Access a List of Keyboard Shortcuts 16Set Up and Manage Your Video and Audio Devices 17View a Person’s Contact Card 18View the Organization Chart 19Switch Between Organizations as a Guest 20Leave an Organization as a Guest 21Log Out of Teams 24Chapter 2 Notifications and the Activity FeedNavigate the Activity Feed 28Filter the Activity Feed by Notification Type 29Set Your Status 30Set Your Status Message 31Enable Do Not Disturb 32Manage Priority Access 33Customize Your Notifications on the Desktop App 34Customize Your Notifications on the Mobile App 35Enable Quiet Hours on Mobile 37Chapter 3 The Files AppNavigate the Files App 42Add Outside Cloud Storage Locations 44Chapter 4 Search and Search Box FeaturesSearch in Teams 50Use Microsoft Search 52Search Tricks in Teams 54Use Hashtags 56Slash Commands 57Chapter 5 Apps, Tabs, and ConnectorsOverview and Using the App Store 60Install an App from the App Store 62Pin an App to the App Bar 64Add a Tab to a Private Chat 65Add a Tab to a Channel 67Make an Office File a Tab 69Make a PDF File a Tab 71Add a SharePoint Page as a Tab 73Add a SharePoint Document Library as a Tab 76Add a Website as a Tab 79Add a Team (Channel) Calendar 81Send a File for Approval 84Respond to an Approval Request 85Add a Poll to a Conversation 86Chapter 6 Private ChatStart a Chat with Someone in Your Organization 90Start a Chat with a Teams User OutsideYour Organization 91Start a Chat with a Skype for Business or SkypeConsumer User Outside YourOrganization 92Add Someone to an Ongoing Chat 93Rename a Chat 94Format Your Chat Message 95@mention an Individual 96Mark Your Chat Message as Important 97Mark Your Chat Message as Urgent 98Add an Emoji, GIF, Sticker, or Memeto Your Chat Message 99Send Praise to Someone in Your Chat Message 100Edit a Chat Message 101Like or React to a Chat Message 102Save a Chat Message 103Delete a Chat Message 104Mark a Chat Message as Read or Unread 105Share a Chat Message to Outlook 106Translate a Chat Message 107Mute a Chat 108Pin a Chat 109Pop Out a Chat in a New Window 110Leave a Group Chat 111Delete or Hide a Chat 112Turn Chat Read Receipts On or Off 113Filter Your Chat Listing by Person,Read Status, and More 114Send a Quoted Reply 115Create a Buddy List of Important Contacts 116Chapter 7 Files in a Private ChatShare Files in a Private Chat 120Set Permissions of a File in a Private Chat 121Change Permissions of a File in a Private Chat 122Access Shared Files in a Private Chat 124Delete Files in a Private Chat 125Chapter 8 TeamsUnderstanding a Team 130Create a Team from Scratch 132Create a Team from a Template 134Create a Team from an Existing SharePointOnline Team Site 137Create a Team from an ExistingMicrosoft 365 Group 138Search for a Team to Join 140Edit a Team Name and Description 141Edit Your Team Settings 142Add Internal People to Your Team by Invitation 143Add External Guests to Your Team by Invitation 144Remove People from a Team 146Accept Pending Join Requests for a Team 147Add People to a Team Using a Join Code 148Share a Team Using a Link 150Limit Who Can @mention Teams and Channels 151Create a Teams Tag 152Leave a Team 154Archive a Team 155Delete a Team 156Hide a Team 157Chapter 9 ChannelsCreate a Standard Channel 160Create a Private Channel 161Add People to a Private Channel 162Manage Private Channel Owners 163Edit a Channel Name and Description 164Manage a Channel 165Delete a Channel 166Restore a Deleted Channel 167Set Channel Notifications 168Pin a Channel 169Moderate a Channel 170Share a Link to a Channel 171Send an Email to a Channel 172Share an Email from Outlook to Teams 174Email a Channel vs. Share to a Channel 176Silence a Channel 178Hide a Channel 179Leave a Channel 180Follow a Channel 181Chapter 10 Channel ConversationsThe Case for Conversations Over Email 184Create a Standard Channel Conversation 186Create a Multichannel Conversation 187Create an Announcement 189Reply to a Channel Conversation 190Set Who Can Reply to Your Channel Conversation 191Format Your Channel Message 192Add a Subject to a New Channel Conversation 193@mention an Individual, Channel, or Team 194Mark Your Channel Message as Important 195Add an Emoji, GIF, Sticker, or Meme to YourChannel Message 196Send Praise to Someone in Your Channel Message 198Edit a Channel Message 199Like or React to a Channel Message 200Save a Channel Message 201Delete a Channel Message 202Delete an Entire Channel Conversation 203Mark a Channel Message as Read or Unread 204Get the Link to a Channel Message 205Share a Channel Conversation to Outlook 206Translate a Channel Message 207Pin a Channel Conversation 208Silence a Channel Conversation 209Chapter 11 Files in a TeamUnderstanding Files in a Team 212Create a File in a Team 214Upload Files to a Team 215Upload Folders to a Team 216Attach Files to a Channel Conversation 217Rename a File in a Team 218Open and Edit Office Files in Teams or theDesktop App 219Co‐author Office Files 220Pin Files and Folders to the Top of the Tab 221Sort, Filter, and Group Files into Views 222View Your Files in List or Tile View 226Sync Files to Your Desktop 227Sync Files to Your Smartphone or Tablet 228Share a Link to an Existing File or Folder with aTeam Member 229Add a File to a Channel Conversation 230Start a Conversation Based on a File 231Move or Copy Files Between Teams, SharePoint,or OneDrive 232Download a File 233Check Files In and Out 234Delete a File or Folder 235Understanding Files in Private Channels 236Open Your Team’s Files in SharePoint 237Revert to a Previous Version of a File 238Restore a Deleted File or Folder 239Share a File Externally 241Chapter 12 Calling and VoicemailThe Calls App 244Set Up Your Voicemail 245Check Your Voicemail 246Call a Teams User in Your Organization or anExternal Guest 247Call a Teams User Outside Your Organization 248Call a Skype for Business or Skype ConsumerUser Outside Your Organization 249Dial an Outside Phone Number 251Chapter 13 Planning a MeetingStart a Meet Now Meeting from a Private Chat 254Start a Meet Now Meeting from Your Calendar 255Start a Meet Now Meeting from a Channel 256Schedule a Meeting with Internal and/orExternal Attendees 257Schedule a Meeting from an Ongoing Private Chat 259Schedule a Meeting from Outlook 260Schedule a Channel Meeting 261Understanding Channel Meetings 262Find the Right Meeting Time 263Chat with Meeting Participants Before the Meeting 264Manage Meeting Options 265Change Who Can Bypass the Lobby 266Assign Meeting Roles 267Set Whether Attendees Can Unmute Themselves (Hard Mute) 269Set Whether the Meeting Chat Is Enabled 270Include a Dial‐in Number with a Meeting Invitation 271Update a Scheduled Meeting 272RSVP to a Meeting 273Chapter 14 Joining a MeetingJoin from Teams 276Join from Outlook 277Join from a Link or Email Invitation 278Join from a Telephone or Smartphone 280Select Your Audio and Video Devices 282Set Your Video Background 283Add a Room to a Meeting When Joining 285Chapter 15 During a MeetingChange Your Meeting View and Layout 288Pin a Participant 290Spotlight a Participant 292Record a Meeting 294Let People in from the Meeting Lobby 295Add People to an Ongoing Meeting 296Mute Yourself 298Mute Someone Else 299Mute Everyone in the Meeting 300Force All Attendees to Stay on Mute (Hard Mute) 301Turn Your Video On or Off 302Set Background Blur or a Background Image 303Raise Your Hand 305React During a Meeting 306Share Your Screen During a Meeting 307Share a Single Window During a Meeting 309Present a PowerPoint Slide Deck During a Meeting (PowerPoint Live) 311Share the Meeting Whiteboard During a Meeting 314Share Your Video and Content Side by Side 316Share Files During a Meeting 318Share a Poll During a Meeting 322Enable Live Captions or Transcription 327Use the Meeting Chat 328Change Meeting Roles 329Take Meeting Notes 331Change Your Audio and Video Devices 333Turn Off Incoming Video to Improve Your Connection 334Transfer a Meeting or Call from Desktop to Mobile 335Remove a Participant from a Meeting 336Manage Meeting Options During a Meeting 337Meeting Settings Best Practices 338Chapter 16 Meeting Breakout RoomsCreate Breakout Rooms 342Assign or Switch Participants BetweenBreakout Rooms 343Rename Breakout Rooms 344Add a Breakout Room 345Delete a Breakout Room 346Set Participants to Join Breakout Rooms Automatically 347Open Breakout Rooms 348Allow Participants to Return to the Main Meeting 349Set a Time Limit for Breakout Rooms 350Send an Announcement to All Breakout Rooms 351Join a Breakout Room as the Organizer 353View Breakout Room Chat Without Joiningthe Breakout Room 354Record Breakout Rooms 355Send a Chat Message to the Organizeras a Breakout Room Attendee 356Close One or All Breakout Rooms 357Chapter 17 Closing a MeetingLeave or End a Meeting 360Access the Meeting Recap 361Download the Attendance Report 362Access and Share the Meeting Recording 364Download the Meeting Transcript 366Use the Meeting Chat After the Meeting 367Index 368