Word 2016 For Professionals For Dummies

Dan Gookin has been writing about technology for over 150 titles years. He's written more than 130 books, including the original For Dummies book, DOS For Dummies, which soon became the world's fastest-selling computer book. Other top sellers include PCs For Dummies, Laptops For Dummies, and Android Phones For Dummies. Visit Dan at www.wambooli.com.

• Introduction 1About This Book 1How to Use This Book 2Foolish Assumptions 3Icons Used in This Book 4Beyond the Book 5Where to Go from Here 5Part 1: Fancy Formatting and Froufrou 7Chapter 1: Font Fun 9A Knowledge of Fonts 9Describing text 10Understanding text attributes 12Selecting the proper typeface 14Font Control 15Exploring the Font group 15Using the Font dialog box 16Choosing fonts with a theme 17Changing the default font 18Typography Control 19Changing text scale 19Setting character spacing 20Adding kerning and ligatures 21Adjusting text position 22Text Effects Strange and Wonderful 23Accessing the Format Text Effects pane 24Changing text fill 25Setting a text outline 26Adding a text shadow 28Configuring text reflection and glow 29Creating hidden text 29Find and Replace Text Formatting 31Chapter 2: Paragraph Layout 35A Typical Paragraph 35Understanding paragraph formatting 36Finding paragraph control in Word 38Working with the Ruler 39Pure Paragraph Formatting 40Using justification 41Working with paragraph indents 42Setting a first-line indent 43Creating a hanging indent 44Increasing space before or after a paragraph 45Adjusting line spacing 46Adding some shade 48Hyphenation 49Adding a manual hyphen 50Automatically hyphenating text 51Inserting an unbreakable hyphen 52Of Widows and Orphans 52Chapter 3: Tabs and Lists 55The Whole Tab Thing 56Understanding tab stops 56Setting tab stops on the Ruler 58Using the Tabs dialog box 60Viewing tab characters 62Tab Cookbook 62Building a hanging-indent list 63Building a double-tab hanging-indent list 64Creating a tabbed list 65Setting a Center tab stop 66Building a left-justified, right-justified list 66Building a back-to-back list 68Lining up values with a decimal tab 69Creating a leader tab list 70Adding a leader tab to an existing tab stop 72Building fill-in-the-blanks underlines 72Finding an excuse to use the Bar tab 74Numbered Lists 75Numbering paragraphs 75Adjusting numbering indents 76Skipping paragraph numbers 77Restarting numbered paragraphs 78Numbering paragraphs starting at a specific value 79Creating custom paragraph numbers 79Bulleted Lists 80The Multilevel List 81Chapter 4: Custom Tables 85Let’s Build a Table 85Creating a table the original way 86Inserting a fresh, new table 88Converting tabs to a table 89Drawing a table 90Adding a quick table 91Table Editing 92Filling the table 92Selecting stuff in a table 93Inserting rows or columns 94Merging and splitting cells 95Setting the table size 97Adjusting row and column size 97Make the Table Less Obnoxious 99Adding a table heading 99Aligning text 99Setting text direction 100Setting gridlines 101Applying instant table formats 101Some Table Tricks 102Sorting a table 102Splitting a table between two pages 104Applying table math 105Adios, Table 106Removing a cell 106Deleting rows or columns 107Converting a table to text 107Deleting a table’s text 108Deleting a table 108Chapter 5: Custom Columns 109The Columns Philosophy 109Understanding columns 110Setting columns in Word 110More than One Column 113Creating 2-column text 113Applying full justification 113Adjusting the column gutter 114Using a column break 115Applying columns to part of a document 116Triple Columns — and More! 117Building a triple-column page 117Setting four or more columns 118Chapter 6: Page Control 119All about Page Formatting 119Finding the page formatting commands 120Choosing the paper size 121Creating envelopes 123Adding more than one page per sheet 124Changing orientation 126Setting the page margins 126Behold! A New Page! 127Adding a hard page break 128Inserting a blank page 128The Big Deal with Sections 130Understanding sections 130Creating a section break 131Removing a section break 132Chapter 7: Headers and Footers 133Headers, Headings, Footers, Footings 134Quick-Slap a Header or Footer 135Your Very Own Headers and Footers 135Creating a header 136Switching between the header and footer 137Typing text in a header 137Adding page numbers 138Placing objects in the header 140Resetting the header position 140Removing a header 141When Headers and Footers Change 141Working with headers in sections 142Creating odd and even headers 143Page Numbering Galore 144Adding an instant page number 145Restarting page numbering 146Choosing another page number style 147Chapter 8: Style Methods and Madness 151The World of Styles 151Understanding style types 152Finding Word’s style commands 152Applying a style 155Unapplying a style 156A New Style 157Formatting text and then creating a style 157Making a style from scratch 158Modifying a style 160Setting the next style 161Creating a heading style 162Style Management 164Selecting instances of a style 164Deleting a style 166Stealing a style from another document 166Chapter 9: The Tao of Templates 169Template 101 169Understanding templates 169Starting a new document 170Choosing an online template 172Using one of your own templates 173Make Your Own Template 173Building a custom template 174Modifying a template 178Updating template documents 179Template Management 181Finding the templates 181Reassigning templates 181Part 2: Go Graphical 183Chapter 10: Text and Graphics Layout 185Where Text and Objects Meet 185Finding things to insert into a document 186Mixing text and objects 187Layout Choices 188Setting layout options 188Using the Inline option 190Wrapping text around an object 190Editing the wrap points 191Setting the image’s position 193Floating an object in front of or behind text 194Aligning objects on a page 195Chapter 11: Drawing Objects 197Shapes and Such 197Inserting a drawing object 198Drawing a freeform shape 199Changing the object’s position 200Resizing the shape 201Rotating the shape 202Setting the objects’ colors, line styles, and effects 203Editing a shape 206Shapes in Groups 208Arranging shapes in front or behind 209Aligning shapes 210Grouping multiple shapes 213Using the drawing canvas 214Text and Graphics in Boxes 215Inserting a text box 215Converting a shape into a text box 216Linking text boxes 217Adding a picture to a shape 218Chapter 12: Pictures and Illustrations 221One Thousand Words 222Adding an image 222Copying and pasting an image 223Adding an image from the web 224Replacing an image 225Removing a picture 225Image Adjustment 225Cropping an image 226Removing the background 228Making corrections 229Adjusting the image’s color 230Adding artistic effects 231Restoring an image (removing effects) 231Picture Frame Formatting 232Selecting a picture style 232Adding a border 233Applying a frame effect 234Caption That Picture 234Chapter 13: Insert Objects Weird and Amazing 237Objects Beyond Mere Mortal Text 237Having fun with WordArt 238Adding SmartArt 238Inserting a whole ’nuther Word document 240Summing up equations 240Putting a video in your document 242Where Word Meets Excel 242Pasting part of an Excel worksheet into a document 243Copying and linking a worksheet 245Opening an Excel worksheet inside of Word 247Whipping up a chart 248Part 3: Word at Work 253Chapter 14: Beyond Routine Documents 255Cover Pages 255Selecting a preset cover page 256Designing your own cover page 257Resetting the page number 259Centering a page from top to bottom 261Using text boxes for titles 262Word’s Phony Watermarks 264Adding a watermark 265Customizing the watermark 266Removing the watermark 267Printing background objects 268Document Tricks 268Writing a return address 268Adding page color 269Setting a page border 270Putting the filename in a header or footer 272Printing for three-ring binding 273Setting document properties 274Creating a digital signature object 276Chapter 15: Different Document Types and Printer Control 279Save Documents in Strange Formats 280Understanding document formats 280Saving a plain-text document 282Saving in the old Word document format 285Creating a PDF 287Saving an RTF document 288Open Documents from Strange Formats 289Recovering text from any old file 289Choosing a specific document format 291Reading a PDF 291Converting a document from Compatibility Mode 292Printer Tricks 293Printing a PDF 293Printing multiple copies 295Printing on both sides of a sheet of paper 295Printing more than one page per sheet 296Chapter 16: Collaboration and Sharing 299Here Are My Thoughts 299Highlighting text 300Inserting a comment 300Showing and hiding comments 302Reviewing comments 303Marking a comment as Done 303Deleting comments 303Look What They Did! 304Activating the Track Changes feature 304Disabling Track Changes 305Locking the changes 305Showing or hiding revisions 306Accepting or rejecting changes 307When Revision Marks Are Forgotten 308Online Collaboration 311Sending out invitations 311Working together on a document 313Ending collaboration 314Chapter 17: Word for Lawyers and WordPerfect Converts 315Line Numbers on the Page 315Adding line numbers 316Formatting line numbers 317Removing line numbers 318The Table of Authorities 318Marking citations 318Inserting the table of authorities 320Other Legal Considerations 322Setting a left-right block indent 322Redacting text 323Hello, WordPerfect User! 326Converting your WordPerfect documents 326Revealing the codes 327Understanding Word’s oddities 329Part 4: Word for Writers 331Chapter 18: Tools for Every Author 333Behold! The Document Window 333Showing or hiding the Ribbon 334Going full-screen 335Setting the document view 335Adding useful panes 336Controlling the status bar 337Count Your Words 339Checking the word count 339Adding the word count to the status bar 340Inserting the current word count into your document 340Viewing readability statistics 341Document Proofing 342Disabling on-the-fly proofing 343Proofing your document manually 344Understanding the spell check icon 345Working with the dictionary 346Undoing an ignore proofing command 347Adjusting the grammar checking sensitivity 348Tools for a Wordsmith 348Choosing a better word 348Translating some text 350Ignoring a span of foreign text 350Chapter 19: From Brainstorm to Outline 353The Outline Thing 353Word’s Outline View 354Activating Outline view 354Exploring the Outlining tab 355Using heading styles 356Outline Construction 356Creating top-level topics 357Moving topics 357Demoting or promoting a topic 359Moving topics and subtopics together 361Adding narrative 361Outline Presentation 363Collapsing and expanding outline topics 363Printing the outline 364Using the navigation pane 365Chapter 20: Humongous Documents 367Write That Novel! 367Building one, long manuscript 368Writing one chapter per document 369One Long Manuscript 370Bookmarking your text 370Visiting a bookmark 371Removing a bookmark 372Splitting the window 372Opening a second window 374The Master Document 374Creating the master document 375Working with the master document 376Chapter 21: Document References 381Table of Contents 382Understanding the TOC 382Inserting a TOC 383Updating the TOC 385Footnotes and Endnotes 385Adding a footnote 386Creating an endnote 387Reviewing notes 388Changing notes 388Setting note options 389Converting between footnotes and endnotes 390Citations and the Bibliography 390Creating citations 390Inserting existing citations 392Building the bibliography 392Automatic Captions 393Adding a caption 393Inserting a list of captions 395Cross-References 396Glossary 397Index 398Marking entries for the index 398Inserting the index 400Updating the index 402Chapter 22: eBook Publishing 403The eBook Process 403Writing the manuscript 404Formatting your eBook document 405Using pictures or graphics 406Creating hyperlinks 407Adding document references 408eBook Publishing Tips 409Titling your tome 409Generating a cover 410Finding a publisher 410Publishing with Kindle Direct Publishing 411Previewing the final eBook 413Setting the price 413Marketing your eBooks 414Part 5: Document Automation 415Chapter 23: AutoCorrect, AutoText, and AutoFormat 417Know Your Autos 418AutoCorrect the Boo-Boos 420Working with AutoCorrect capitalization settings 420Pretending that AutoCorrect is AutoText 422Undoing an AutoCorrect change 423Instant Typing with AutoText Building Blocks 425Creating an AutoText building block 425Reviewing building blocks 427AutoFormat As You Type 427Understanding AutoFormat options 428Undoing an AutoFormat change 430Chapter 24: Document Fields 431Field Philosophy 431Inserting a field 432Working with fields behind the scenes 433Updating a field 434Finding fields in a document 435Building a field manually 436Field Cookbook 437Inserting page number fields 437Using date-and-time fields 439Adding document info fields 442Echoing text in a field 444Chapter 25: The Big Macro Picture 445Behold the Developer Tab 446Word Macro 101 447Understanding macros 447Recording a macro 448Running a macro 451Deleting a macro 453Quick Macro Access 454Assigning a macro to a Quick Access toolbar button 454Creating a macro keyboard shortcut 456The Joys of Macro-Enabled Documents 458Saving macros with the current document 458Creating a macro-enabled template 460Macro Security 461Visiting the Trust Center 461Dealing with a macro-enabled document 463Chapter 26: More Macro Fun 465The VBA Editor 466Exploring the editor 466Reviewing macro code 467Editing a macro’s VBA code 468Dealing with a macro boo-boo 470Beyond Mortal Macros 471Processing an entire document 471Entering a command that you cannot type 473Exploring VBA references 475Chapter 27: Dynamic Templates with Content Controls 477The World of Content Controls 478Inserting a content control 478Changing the content control view 480Setting a content control’s properties 480Removing a content control 482Converting a content control to text 482Useful Content Controls 483Setting up a fill-in-the-blanks item 483Adding a multiline text field 484Inserting an image 485Selecting the date 487Building a drop-down list 488Chapter 28: Final Document Preparation and Protection 491Document Inspection 492Finding things you forget 492Using the Accessibility Checker 493Checking document compatibility 494Document Encryption and Password Protection 496Encrypting your document 496Removing encryption 498Restrict and Control Document Changes 499Setting text-editing restrictions 499Marking a document as “final” 501Document Recovery 502Activating automatic backup 502Viewing an older version of your document 503Searching for lost documents 504Part 6: Beyond Word Processing 507Chapter 29: Word and the Internet 509The Backstage 509Using the Backstage 510Removing a file from the Open Backstage 511Adding a storage place to the Backstage 512Summoning the traditional dialog boxes 512Disabling the Backstage 513Cloud Storage Options 514Understanding OneDrive 514Adding OneDrive to other devices 515Fixing OneDrive sync issues 517Exploring other cloud storage solutions 518Word and Office 365 520Obtaining Office 365 521Checking your Office 365 subscription 521Word on the Web 522Chapter 30: Web Page Publishing 525Ode to Web Publishing 525Obtaining a web host 526Understanding web page production 527Examining a web page document 528Web Page Creation in Word 530Setting Web Layout view 530Formatting a document for the web 531Inserting a hyperlink 532Saving a web page document 534Chapter 31: Customize Word 537General Options and Settings 538Showing special characters 539Controlling text selection 540Setting text-pasting options 540Disabling annoying features 542Specifying the default document folder 545Word’s Appearance 545Showing the ruler 546Revealing the scrollbars 546Removing the Style Area view 547Moving the Quick Access toolbar 547Fun with the Quick Access Toolbar 548Configuring the toolbar 548Adding special commands to the toolbar 550Rearranging commands on the toolbar 551Separating command groups on the toolbar 552Removing commands 553Resetting the toolbar 554Build a Custom Tab on the Ribbon 554Creating a new tab 554Adding commands to a new tab 556Changing command and group names 557Building more groups 558Stealing another group from the Ribbon 559Keyboard Customization 560Assigning a keyboard shortcut to a command 560Setting a symbol’s shortcut key 562Unassigning a keyboard shortcut 564Chapter 32: Breaking Your Word 565Quick Problems and Solutions 565“What did I just do!” 566“I just saved my document, and now I can’t find it!” 566“This line just won’t go away!” 568“How can I get this extra page not to print!” 569The Document Needs a-Fixin’ 570Opening a document in the proper format 570Opening a document for repair 571Reassigning the document’s template 572Extracting a fouled document’s text 573Word Repair and Recovery 574Running the Office Repair utility 574Fixing the Normal template 575Entering Startup mode 577Running Word in Safe Mode 578Part 7: the Part of Tens 579Chapter 33: Ten Fun Macros 581Message Pop-Ups 582Document Cleanup 583Double-Indent Paragraph 584Word Swap 585And/Or Word Swap 586Swap Sentences 587Swap Header and Footer Text 588Update Document Fields 589Place Parenthetical Text into a Footnote 590Spike Text 592Chapter 34: Ten Function Key Shortcuts 595F1 596F2 596F3 597F4 597F5 598F6 598F7 598F8 599F9 599F10 599F11 600F12 600Index 601