Microsoft 365 Word For Dummies

Dan Gookin wrote the first-ever For Dummies book in 1991. The author of several bestsellers, Dan’s books have been translated into 32 languages and have more than 11 million copies in print. Dan is the bestselling author of all editions of Word For Dummies.

• Introduction 1About This Book 1How to Use This Book 2Foolish Assumptions 3Icons Used in This Book 3Where to Go from Here 4Part 1: I’ll Take Word for $100 5Chapter 1: Word Origins. 7Word of the Day 7Starting Word, the program 8Starting Word, the online version 8Opening a document to start Word 9Your First Word 10Working the Word Start screen 11Beholding Word’s main screen 12Navigating the ribbon 13Showing and hiding the ribbon 14Using Word on a touchscreen 15Changing the document view 16Viewing a document vertically or side-to-side 17Making the document appear larger or smaller 17Last Word 18Quitting Word 18Closing a document without quitting Word 19Setting Word aside 20Chapter 2: The Typing Chapter. 21The New Hunt-and-Peck 21Using the PC keyboard 22Working the touch keyboard 23Understanding the mouse pointer 24Keyboard Do’s and Don’ts 25Following the insertion pointer 25Whacking the spacebar 26Backing up and erasing 26Pressing the Enter key 27Table of Contents iiiStuff That Happens While You Type 27Using text predictions 27Watching the status bar 28Observing page breaks 28Working collapsible headers 29Dealing with spots and clutter in the text 30Understanding colorful underlines 30Part 2: Your Basic Word 33Chapter 3: Moving Around a Document 35Scroll the Document 35Working the vertical scroll bar 35Using the horizontal scroll bar 37Scrolling with the mouse wheel 37Move the Insertion Pointer 38Commanding the insertion pointer 38Moving the insertion pointer in small increments 38Moving from start to end 39Return to the Previous Edit 40Go to Wherever with the Go To Command 41Chapter 4: Text Editing 43Remove Text You Don’t Want 43Plucking out single characters 44Deleting a word 44Deleting more than a word 45Paragraph Playtime 47Setting hard and soft returns 47Splitting a paragraph 48Joining two paragraphs 49Undo Mistakes with Undo Haste 49Undoing the Undo command with Redo 50Using the Repeat command 50Chapter 5: Search for This, Replace It with That 51Text Happily Found 51Finding a tidbit o’ text 52Scouring your document with Advanced Find 53Finding stuff you can’t type 56The Replace Part 58Replacing text 58Replacing formatting 59Chapter 6: Blocks o’ Text 61Meet Mr Block 61Mark a Block of Text 63Using the keyboard to select text 63Marking a block with the mouse 64Using the F8 key to mark a block 65Blocking the whole dang-doodle document 66Deselecting a block 66Block Manipulation 67Copying a block 68Moving a block 68Setting the pasted text format 69Using the mouse to copy or move a block 70Viewing the Clipboard 71Chapter 7: Spell It Write 73Check Your Spelling 73Fixing a misspelled word 74Dealing with incorrectly flagged words 75AutoCorrect in Action 76Undoing an AutoCorrect correction 76Creating a new AutoCorrect entry 77Adjusting AutoCorrect settings 78Grammar Be Good 79All-at-Once Document Proofing 80Reviewing all those errors 80Rechecking a document 81Document Proofing Settings 82Editing the custom dictionary 82Disabling automatic proofing 83Hiding all proofing errors in a document 83Dealing with Word’s refusal to spell-check 84Chapter 8: Documents New, Saved, and Opened 85Some Terms to Get Out of the Way 85Behold! A New Document 86Save Your Stuff! 87Saving a document for the first time 88Dealing with document-save errors 90Saving or updating a document 90Saving automatically on OneDrive 91Forgetting to save before you quit 91Open a Document 92Using the Open command 92Opening one document inside another 94Recover a Draft 95Chapter 9: Publish Your Document 97Your Document on Paper 97Previewing before printing 98Printing the entire dang doodle document 98Printing a specific page 100Printing a range of pages 101Printing on both sides of the page 102Printing odd- and even-numbered pages 102Printing a block 103Printing more than one copy of something 104Choosing another printer 104Canceling a print job 105Electronically Publishing Your Document 105Preparing a document for publishing 105Making a PDF 106Exporting your document 107Part 3: Fun with Formatting 109Chapter 10: Character Formatting 111Text Formatting Techniques 111Basic Text Formats 112Setting a font 113Applying character formats 114Text Transcending Teensy to Titanic 115Setting the text size 116Nudging text size 116More Colorful Text 117Coloring the text 117Shading the background 118Change Text Case 119Clear Character Formatting 119Behold the Font Dialog Box 120Chapter 11: Paragraph Formatting 123Paragraph Formatting Rules and Regulations 124Formatting a paragraph 124Locating the paragraph formatting commands 125Justification and Alignment 126Line up on the left! 126Everyone center! 126Line up on the right! 127Line up on both sides! 127Make Room Before, After, or Inside Paragraphs 128Setting the line spacing 128Making space between paragraphs 129Paragraph Indentation Madness 130Indenting the first line of a paragraph 130Making a hanging indent (an outdent) 131Indenting a whole paragraph 132Using the ruler to adjust indents 133Chapter 12: Tab Formatting 135Once Upon a Tab 135Viewing the invisible tab characters 136Seeing tab stops on the ruler 137Using the ruler to set tab stops 138Using the Tabs dialog box to set tabs 138The Standard Left Tab Stop 140Creating a basic tabbed list 140Creating a 2-tab paragraph-thing 141The Center Tab Stop 143The Right Tab Stop 144Making a right-stop, left-stop list 144Building a 2-column right-stop list 145The Decimal Tab 146The Bar Tab 147Fearless Leader Tabs 148Tab Stop, Begone! 150Chapter 13: Page Formatting 151Describe That Page 151Setting page size 152Changing orientation (landscape or portrait) 152Setting the page margins 153Using the Page Setup dialog box 154Page Numbering 156Adding an automatic page number 156Starting with a different page number 158Numbering with Roman numerals 159Removing page numbers 159New Pages from Nowhere 160Starting text on a new page 160Inserting a blank page 161Page Background Froufrou 161Coloring pages 161Printing colored pages 162Adding a watermark 163Chapter 14: Section Formatting 165A Document Sliced into Sections 166Reviewing section types 167Creating a new section 167Using sections 168Removing a section break 169That First Page 169Adding a cover page 170Inserting a cover page manually 170Headers and Footers 171Using a preset header or footer 171Creating a custom header or footer 172Working with multiple headers and footers 175Removing a header or a footer 177Chapter 15: Style Formatting 179The Big Style Review 179Locating styles in Word 180Applying a style 182Identifying the current style 182Removing style formatting 183Make Your Own Styles 183Creating a style 184Using the Create New Style from Formatting dialog box 185Modifying a style 187Assigning a shortcut key to a style 187Deleting a style 188Style Tips and Tricks 189Changing the Normal style 189Creating heading styles 190Customizing the Style Gallery 191Chapter 16: Template and Themes Formatting 193Instant Documents with Templates 194Using a template to start a new document 194Changing a document’s attached template 196Templates of Your Own 197Building a template from an existing document 197Modifying a template 198The Theme of Things 199Applying a document theme 200Modifying or creating a theme 201Chapter 17: Everything Drawer Formatting. 203Weird and Fun Text Effects 203Steal This Format! 205Automatic Formatting 206Enjoying automagical text 206Formatting tricks for paragraphs 209Undoing an AutoFormat 210Center a Page, Top to Bottom 210Part 4: Spruce Up a Dull Document 213Chapter 18: They’re Called Borders 215The Basics of Borders 216Putting borders around a paragraph 217Boxing multiple paragraphs 218Removing borders 218The Borders and Shading Dialog Box 218Creating a fancy title 219Boxing text 220Applying a page border 221Stick a Thick Line Between Paragraphs 222Chapter 19: Able Tables 223Set a Table in Your Document 223Working with tables in Word 223Creating a table 224Converting a table to text 228Deleting a table 228Text in Tables 229Typing text in a table 229Selecting in a table 230Aligning text in a cell 230Table Modification 231Adding or removing rows or columns 231Adjusting row and column size 232Merging cells 232Splitting cells 233Making the table pretty 233Adding a table caption 234Chapter 20: Columns of Text 235All about Columns 235Making two-column text 237Building a trifold brochure 238Giving up on columns 239Column Tricks 239Changing column formats 239Placing a column break 240Chapter 21: Lots of Lists 243Lists with Bullets and Numbers 243Making a bulleted list 244Numbering a list 244Creating a multilevel numbered list 245Numbering lines on a page 246Document Content Lists 247Creating a table of contents 247Building an index 248Adding a list of figures 250Footnotes and Endnotes 251Chapter 22: Here Come the Graphics 253Graphical Goobers in the Text 254Copying and pasting an image 255Plopping down a picture from a file 255Slapping down a shape 256Sticking things into a shape 257Using WordArt 257Image Layout 258Wrapping text around an image 259Floating an image 260Keeping an image with a paragraph 260Image Editing 260Resizing an image 261Cropping an image 261Rotating an image 262Changing an image’s appearance 263Image Arrangement 263Moving an image hither and thither 263Aligning graphics 264Shuffling images front or back 265Grouping images 265Chapter 23: Insert Tab Insanity 267Characters Foreign and Funky 267Nonbreaking spaces and hyphens 268Typing characters such as Ü, Ç, and Ñ 268Inserting special characters and symbols 269Spice Up a Document with a Text Box 270Fun with Fields 271Understanding fields 271Adding some useful fields 272Updating a field 274Changing a field 274Viewing a field’s raw data 274Deleting fields 274The Date and Time 275Adding the current date or time 275Using the PrintDate field 276Part 5: Famous Last Words 277Chapter 24: Multiple Documents, Windows, and File Formats 279Multiple Document Mania 279Viewing multiple documents 280Showing a single document in multiple windows 281Using the old split-screen trick 282Other Document Types 283Opening a non-Word document 283Updating an older Word document 285Chapter 25: Word for Writers 287Organize Your Thoughts 287Entering Outline view 288Typing topics in the outline 289Rearranging topics 290Demoting and promoting topics 291Expanding and collapsing topics 292Adding a text topic 293Humongous Documents 295Stitching together chapter documents 295Splitting a document 296Dan’s Writing Tips 297Choosing the best word 297Counting every word 298Writing for writers 298Chapter 26: Let’s Work This Out 299Comments on Your Text 299Adding a comment 299Perusing comments 301Dealing with a comment 301Deleting comments 302The Yellow Highlighter 302Look What They’ve Done to My Text, Ma 303Comparing two versions of a document 303Tracking changes as they’re made 304Viewing revision marks (and comments) 305Reviewing changes 306Printing revisions (and comments) 306Remote Collaboration 307Chapter 27: Mail Merge Mania 309About Mail Merge 309Understanding Word’s mail merge jargon 310Reviewing the mail merge process 311Using the Mail Merge Wizard 312I. The Main Document 312Creating a mail merge form letter 313Creating mail merge email messages 313Creating mail merge envelopes 314II The Recipient List 315Building a new recipient list 315Using an already created recipient list 319Grabbing a recipient list from Outlook 319Editing a recipient list 320III Fold In the Fields 320IV Preview the Merged Documents 321V Mail Merge, Ho! 322Merging to a new set of documents 322Merging to the printer 323Merging to email 323Chapter 28: Labels and Envelopes 325Labels Everywhere 325Printing sheets of identical labels 326Printing an address list 327Instant Envelope 330Chapter 29: A More Custom Word 333A Better Status Bar 333The Quick Access Toolbar 335Adding buttons to the Quick Access toolbar 336Editing the Quick Access toolbar 336Removing items from the Quick Access toolbar 338Customize the Ribbon 338Add More Features with Add-Ins 339Chapter 30: Meet Your Copilot 341Write Me Something 341Finding your Copilot 342Drafting with Copilot 342Help from That AI Brain 343Part 6: the Part of Tens 345Chapter 31: Ten Cool Tricks 347Side-to-Side Page Movement 347Automatic Save with AutoRecover 349Accelerate the Ribbon 349Ancient Word Keyboard Shortcuts 350Build Your Own Fractions 351Electronic Bookmarks 351Lock Your Document 352The Drop Cap 353Map Your Document 354Sort Your Text 355Chapter 32: Ten Bizarre Things 357Equations 357Video in Your Document 358Hidden Text 358The Developer Tab 359Hyphenation 359Document Properties 360Document Version History 360Collect-and-Paste 360Click-and-Type 361Translations 361Chapter 33: Ten Automatic Features Worthy of Deactivation 363Bye-Bye, Start Screen 364Restore the Traditional Open and Save Dialog Boxes 364Disable the Mini Toolbar 365Select Text by Letter 365Disable Click-and-Type 366Set Paste Options 366Disable AutoFormat Features (×4) 367Index 369