Word 2016 For Dummies

Dan Gookin wrote the first-ever For Dummies book, DOS For Dummies. The author of several bestsellers, including all previous editions of Word For Dummies, Dan has written books that have been translated into 32 languages with more than 11 million copies in print.

• Introduction 1About This Book 1How to Use This Book 2Foolish Assumptions 3What’s Not Here 3Icons Used in This Book 4Where to Go from Here 4Part I: Your Introduction to Word 5Chapter 1: Hello, Word! 7Start Your Word Day 7Starting Word the traditional way 8Starting Word the best way 8Opening a document to start Word 9Behold the Word Program 10Working the Word Start screen 10Examining Word’s main screen 11Working the Ribbon 12Showing and hiding the Ribbon 13Changing the document view 14Making text larger or smaller 15End Your Word‐Processing Day 16Quitting Word 16Closing a document without quitting Word 17Setting Word aside 18Chapter 2: The Typing Chapter 19Input Devices Galore 19Using the PC keyboard 19Understanding the mouse pointer 21Keyboard Dos and Don’ts 21Following the insertion pointer 22Whacking the spacebar 22Backing up and erasing 23Pressing the Enter key 23Stuff That Happens While You Type 23Watching the status bar 24Observing page breaks 24Working collapsible headers 25Dealing with spots and clutter in the text 25Understanding colorful underlines 26Part II: Your Basic Word 27Chapter 3: To and Fro in a Document 29Document Scrolling 29Working the vertical scroll bar 29Using the horizontal scroll bar 31Scrolling with the mouse wheel 31Move the Insertion Pointer 31Commanding the insertion pointer 32Moving in small increments 32Moving from beginning to end 33Go Back to Where You Once Edited 34Go to Wherever with the Go To Command 34Chapter 4: Text Editing 37Remove Text You Don’t Want 37Deleting single characters 38Deleting a word 38Deleting more than a word 39Split and Join Paragraphs 41Making two paragraphs from one 41Making one paragraph from two 41Soft and Hard Returns 42Undo Mistakes with Undo Haste 43Undoing the Undo command with Redo 44Using the Repeat command 44Chapter 5: Search for This, Replace It with That 45Text Happily Found 45Finding a tidbit o’ text 46Scouring your document with Advanced Find 47Finding stuff you can’t type 49Replace Found Text 51Replacing one thing with another 51Replacing it all at once 53Finding and replacing formatting 53Chapter 6: Blocks o’ Text 55Meet Mr Block 55Mark a Block of Text 57Using the keyboard to select text 57Marking a block with the mouse 58Using the F8 key to mark a block 59Blocking the whole dang‐doodle document 60Deselecting a block 61Manipulate the Block of Text 61Copying a block 62Moving a block 62Setting the pasted text format 63Copying or moving a block with the mouse 64Viewing the Clipboard 65Chapter 7: Spell It Write 67Check Your Spelling 67Fixing a misspelled word 68Dealing with incorrectly flagged words 69AutoCorrect in Action 70Undoing an AutoCorrect correction 70Adjusting AutoCorrect settings 71Grammar Be Good 72All‐at‐Once Document Proofing 73Spell Check and Grammar Settings 74Undoing the Ignore All command 74Customizing the custom dictionary 75Disabling automatic spell check 76Curtailing grammar checking 76Chapter 8: Documents New, Saved, Opened, and Closed 77Some Terms to Get Out of the Way 77Behold! A New Document 78Save Your Stuff! 79Saving a document the first time 79Dealing with document‐save errors 81Saving or updating a document 82Forgetting to save before you quit 83Open a Document 84Using the Open command 84Opening one document inside another 86Close a Document 87Recover a Draft 87Chapter 9: Publish Your Document 89Your Document on Paper 89Previewing before printing 90Printing the whole document 91Printing a specific page 92Printing a range of pages 93Printing on both sides of the page 94Printing odd and even pages 94Printing a block 95Printing more than one copy of something 96Choosing another printer 96Canceling a print job 97Electronically Publishing Your Document 97Preparing a document for sharing 98Sending a Word document via email 98Making a PDF 99Exporting your document 100Part III: Fun with Formatting 101Chapter 10: Character Formatting 103Text‐Formatting Techniques 103Basic Text Formats 104Choosing a font 105Applying character formats 106Text Transcending Teensy to Titanic 107Setting the text size 108Nudging text size 108More Colorful Text 109Coloring the text 109Shading the background 110Change Text Case 111Clear Character Formatting 112Behold the Font Dialog Box 112Chapter 11: Paragraph Formatting 115Paragraph‐Formatting Rules and Regulations 115Formatting a paragraph 116Locating the paragraph‐formatting commands 116Justification and Alignment 118Line up on the left! 118Everyone center! 118Line up on the right! 119Line up on both sides! 119Make Room Before, After, or Inside Paragraphs 119Setting the line spacing 120Making space between paragraphs 121Paragraph Indentation Madness 122Indenting the first line of a paragraph 122Making a hanging indent (an outdent) 123Indenting a whole paragraph 124Using the ruler to adjust indents 124Chapter 12: Tab Formatting 127Once Upon a Tab 127Seeing tab characters 128Seeing tab stops 129Using the ruler to set tab stops 130Using the Tabs dialog box to set tabs 130The Standard Left Tab Stop 132Creating a basic tabbed list 132Creating a two‐tab paragraph thing 133The Center Tab Stop 135The Right Tab Stop 136Making a right‐stop, left‐stop list 136Building a two‐column right‐stop list 138The Decimal Tab 139The Bar Tab 140Fearless Leader Tabs 141Tab Stop, Be Gone! 142Chapter 13: Page Formatting 143Describe That Page 143Setting page size 143Changing orientation (landscape or portrait) 144Setting the page margins 145Using the Page Setup dialog box 146Page Numbering 148Adding an automatic page number 148Starting with a different page number 149Numbering with Roman numerals 150Removing page numbers 151New Pages from Nowhere 151Starting text on a new page 152Inserting a blank page 152Page Background Froufrou 153Coloring pages 153Printing colored pages 154Adding a watermark 154Chapter 14: More Page Formatting 157Slice Your Document into Sections 157Understanding sections 158Creating a section 159Using sections 160Deleting a section break 160That First Page 161Adding a cover page 162Inserting a cover page manually 162Headers and Footers 163Using a preset header or footer 164Creating a custom header or footer 164Working with multiple headers and footers 167Removing a header or a footer 169Chapter 15: Style Formatting 171The Big Style Overview 171Finding the styles 172Using a style 173Discovering the current style 174Removing style formatting 175Make Your Own Styles 176Creating a style 176Using the Create New Style from Formatting dialog box 177Modifying a style 178Assigning a shortcut key to your style 179Deleting a style 180Style Tips and Tricks 181Updating the Normal style 181Creating heading styles 182Customizing the Style Gallery 182Chapter 16: Template and Themes Formatting 183Instant Documents with Templates 183Starting a new document by using a template 184Changing a document’s associated template 186Templates of Your Own 187Creating a template based on a document you already have 187Making a new template from scratch 188Modifying a template 188The Theme of Things 189Applying a document theme 190Modifying or creating a theme 190Chapter 17: Sundry Formatting 191Weird and Fun Text Effects 191Steal This Format! 193Automatic Formatting 194Enjoying automagical text 194Formatting tricks for paragraphs 196Undoing an AutoFormat 198Center a Page, Top to Bottom 198Part IV: Spruce Up a Dull Document 201Chapter 18: Borders and Lines 203The Basics of Borders 203Putting borders around a paragraph 205Drawing a thick line between paragraphs 206Boxing multiple paragraphs 206Removing borders 207The Borders and Shading Dialog Box 207Creating a fancy title 208Boxing text 209Applying a page border 209Chapter 19: Able Tables 211Put a Table in Your Document 211Working with tables in Word 212Creating a table 213Un-creating a table 216Deleting a table 217Text in Tables 217Typing text in a table 217Selecting in a table 218Aligning text in a cell 218Table Modification 219Adding or removing rows or columns 220Adjusting row and column size 220Merging cells 221Splitting cells 221Making the table pretty 222Adding a table caption 222Chapter 20: Columns of Text 225All about Columns 225Making two-column text 227Building a trifold brochure 227Giving up on columns 228Column Termination 229Changing column formats 229Placing a column break 230Chapter 21: Lots of Lists 233Lists with Bullets and Numbers 233Making a bulleted list 234Numbering a list 234Creating a multilevel numbered list 235Numbering lines on a page 235Document Content Lists 236Creating a table of contents 236Building an index 237Adding a list of figures 239Footnotes and Endnotes 239Chapter 22: Here Come the Graphics 241Graphical Goobers in Your Text 241Copying and pasting an image 243Plopping down a picture 243Stealing images from the Internet 244Slapping down a shape 244Sticking things into a shape 245Using WordArt 246Adding a caption 246Image Layout 247Wrapping text around an image 249Floating an image 249Keeping an image with text 250Image Editing 250Resizing an image 250Cropping an image 251Rotating an image 251Changing an image’s appearance 252Image Arrangement 252Moving an image hither and thither 252Aligning graphics 253Shuffling images front or back 253Grouping images 254Chapter 23: Insert Tab Insanity 255Characters Foreign and Funky 255Nonbreaking spaces and hyphens 255Typing characters such as Ü, Ç, and Ñ 256Inserting special characters and symbols 257Spice Up Your Document with a Text Box 258Fun with Fields 259Understanding fields 260Adding some useful fields 261Updating a field 262Changing a field 262Deleting fields 263The Date and Time 263Adding the current date or time 264Using the PrintDate field 264Part V: The Rest of Word 265Chapter 24: Multiple Documents, Windows, and File Formats 267Multiple Document Mania 267Arranging open document windows 268Comparing two documents side by side 269Viewing one document in multiple windows 269Using the old split‐screen trick 270Many, Many Document Types 271Understanding document formats 271Opening a non‐Word document 272Updating an older Word document 274Chapter 25: Word for Writers 275Organize Your Thoughts 275Entering Outline view 276Typing topics in the outline 277Rearranging topics 278Demoting and promoting topics 278Expanding and collapsing topics 279Adding a text topic 281Printing an outline 281Large Documents 282Creating a master document 282Splitting a document 284Dan’s Writing Tips 285Choosing the best word 285Counting every word 285Writing for writers 286Chapter 26: Let’s Work This Out 287Comments on Your Text 287Adding a comment 288Displaying or hiding comments 288Reviewing comments one at a time 289Printing comments (or not) 290Deleting comments 291The Yellow Highlighter 291Look What They’ve Done to My Text, Ma 292Comparing two versions of a document 292Tracking changes as they’re made 294Reviewing changes 294Collaborate on the Internet 295Sharing a document 296Checking updates 296Chapter 27: Mail Merge Mania 297About Mail Merge 297Understanding Word’s mail merge jargon 298Reviewing the mail merge process 299Using the Mail Merge Wizard 300I The Main Document 300Creating a mail merge form letter 300Creating mail merge email messages 302Creating mail merge envelopes 302II The Recipient List 303Building a new recipient list 303Using an already created recipient list 307Grabbing a recipient list from Outlook 308Editing a recipient list 308III Fold in the Fields 309IV Preview the Merged Documents 310V Mail Merge Ho! 311Merging to a new set of documents 311Merging to the printer 311Merging to email 312Chapter 28: Labels and Envelopes 313Labels Everywhere 313Printing sheets of identical labels 314Printing an address list 315Instant Envelope 317Chapter 29: A More Custom Word 321A Better Status Bar 321The Quick Access Toolbar 323Adding buttons to the Quick Access toolbar 324Editing the Quick Access toolbar 324Removing items from the Quick Access toolbar 326Customize the Ribbon 326Part VI: The Part of Tens 329Chapter 30: The Ten Commandments of Word 331Thou Shalt Remember to Save Thy Work 331Thou Shalt Not Use Spaces Unnecessarily 332Thou Shalt Not Abuse the Enter Key 332Thou Shalt Not Neglect Keyboard Shortcuts 332Thou Shalt Not Manually Number Thy Pages 333Thou Shalt Not Force a New Page 333Thou Shalt Not Forget Thy Undo Command 333Honor Thy Printer 333Thou Shalt Have Multiple Document Windows Before Thee 334Neglecteth Not Windows 334Chapter 31: Ten Cool Tricks 335Automatic Save with AutoRecover 335Accelerate the Ribbon 336Ancient Word Keyboard Shortcuts 337Build Your Own Fractions 337Electronic Bookmarks 338Lock Your Document 339The Drop Cap 339Map Your Document 340Sort Your Text 341Map Ctrl+F to the Advanced Find Command 342Chapter 32: Ten Bizarre Things 343Equations 343Video in Your Document 344Hidden Text 344The Developer Tab 345Hyphenation 345Document Properties 346Cross‐References 346Collect and Paste 346Click‐and‐Type 347Word and the Internet 347Chapter 33: Ten Automatic Features Worthy of Deactivation 349Bye-Bye Start Screen 349Restore the Traditional Open and Save Dialog Boxes 350Turn Off the Mini Toolbar 350Select Text by Letter 351Disable Click‐and‐Type 352Paste Plain Text Only 352Disable AutoFormat Features (×4) 353Index 355