PowerPoint 2019 For Dummies

Doug Lowe is a master at demystifying technology. The 50+ technology books he's written include more than 30 For Dummies books, including Networking All-in-One For Dummies. Doug has been managing networks at publishing companies and nonprofit organizations for more than 20 years and is presently IT director for a civil engineering firm.

• Introduction 1About This Book 1Foolish Assumptions 2Icons Used in This Book 2Beyond the Book 3Where to Go from Here 3Part 1: Getting Started with Powerpoint 2019 5Chapter 1: Welcome to PowerPoint 2019 7What in Sam Hill Is PowerPoint? 8Introducing PowerPoint Presentations 9Presentation files 10What’s in a slide? 11Starting PowerPoint 13Navigating the PowerPoint Interface 14Unraveling the Ribbon 17Telling PowerPoint What to Do 18The View from Here Is Great 18Taking the Backstage Tour 19Creating a New Presentation 20Editing text 20Adding a new slide 22Moving from slide to slide 23Choosing a design 24Displaying Your Presentation 25Saving Your Work 26Opening a Presentation 27Closing a Presentation 29Getting Help 29Exiting PowerPoint 31Chapter 2: Editing Slides 33Moving from Slide to Slide 34Working with Objects 34Selecting objects 35Resizing or moving an object 36Editing a Text Object 38Selecting Text 39Using Cut, Copy, and Paste 40Duplicating an Object 41Using the Clipboard Task Pane 41Oops! I Didn’t Mean It (The Marvelous Undo Command) 42Deleting a Slide 43Duplicating a Slide 44Finding Text 44Replacing Text 46Rearranging Your Slides in Slide Sorter View 47Chapter 3: Working in Outline View 49Calling Up the Outline 49Selecting and Editing an Entire Slide 51Selecting and Editing One Paragraph 51Promoting and Demoting Paragraphs 51Adding a New Paragraph 52Adding a New Slide 53Moving Text Up and Down 54Collapsing and Expanding the Outline 54Chapter 4: Proofing Your Presentations 55Checking Spelling as You Go 55Spell Checking After-the-Fact 57Using the Thesaurus 59Capitalizing Correctly 60Using the AutoCorrect Feature 61Chapter 5: Don’t Forget Your Notes! 65Understanding Notes 66Adding Notes to a Slide 67Adding an Extra Notes Page for a Slide 68Adding a New Slide from Notes Page View 69Printing Notes Pages 69Displaying Notes on a Separate Monitor 70Chapter 6: Show Time! 71The Quick Way to Print 72Printing from Backstage View 72Printing more than one copy 73Changing printers 73Printing part of a document 73Using Print Preview 74Setting Up a Slide Show 75Starting a Slide Show 76Working in Presenter View 77Keyboard and Mouse Tricks for Your Slide Show 79Using Presentation Tools 80Using the Laser Pointer feature 80Scribbling on your slides 81Rehearsing Your Slide Timings 82Using Custom Shows 83Creating a custom show 83Showing a custom show 84Hiding slides 85Showing Your Presentation Online 85Part 2: Creating Great-Looking Slides 89Chapter 7: All about Fonts and Text Formatting 91Changing the Look of Your Text 92Two ways to apply formatting 94Changing the size of characters 94Choosing text fonts 95Adding color to your text 95Adding shadows 96Big Picture Text Formatting 96Biting the bulleted list 97Creating numbered lists 99Setting tabs and indents 99Spacing out 101Lining things up 101Making columns 102Creating Fancy Text with WordArt 102Chapter 8: Designing Your Slides 107Looking at the Design Tab 107Working with Themes 108Applying themes 109Using theme colors 110Using theme fonts 113Applying theme effects 114Changing the Slide Size 115Applying Background Styles 116Using a gradient fill 116Using other background effects 118Using the Design Ideas Feature to Design Your Slides 119Chapter 9: Animating Your Slides 121Using Slide Transitions 121Using the Morph Transition 124Using the Animations Tab 126Using Advanced Animation 128Understanding advanced animation 128Using the Animation pane 130Adding an effect 131More about animating text 134Timing your animations 135Making Text Jiggle 138Using the Animation Painter 139Chapter 10: Masters of the Universe Meet the Templates of Doom 141Working with Masters 142Modifying the Slide Master 143Working with the Slide Master and Edit Master tabs 145Adding recurring text or other elements 146Applying themes to your Masters 146Adding new layouts 147Adjusting the Handout and Notes Masters 148Changing the Handout Master 148Changing the Notes Master 149Using Masters 150Overriding the Master text style 150Hiding background objects 151Using Headers and Footers 152Adding a date, number, or footer to slides 152Adding a header or footer to notes or handouts pages 154Editing the header and footer placeholders directly 154Yes, You Can Serve Two Masters 154Creating a new Slide Master 154Applying Masters 156Preserving your masters 156Restoring Lost Placeholders 157Working with Templates 158Creating a new template 159Creating a presentation based on a template 159Working with Presentation Sections 160Part 3: Embellishing Your Slides 163Chapter 11: Inserting Pictures 165Exploring the Many Types of Pictures 166Bitmap pictures 166Victor, give me a vector 167Using Pictures 168Dropping in a picture 168Moving, sizing, and stretching pictures 170Inserting Pictures from a File 171Cropping a Picture 172Adding Style to Your Pictures 173Applying a picture border 175Applying picture effects 175Correcting Sharpness, Brightness, and Contrast 175Adjusting Color 176Applying Artistic Effects 177Compressing Your Pictures 179Removing Picture Backgrounds 180Working with 3D Models 183Chapter 12: Drawing on Your Slides 187Some General Drawing Tips 187Zooming in 188Displaying the ruler, gridlines, and guides 188Sticking to the color scheme 188Saving frequently 189Remembering Ctrl+Z 189Drawing Simple Objects 190Drawing straight lines 191Drawing rectangles, squares, ovals, and circles 192Creating Other Shapes 192Drawing a shape 193Drawing a polygon or free-form shape 195Drawing a curved line or shape 196Creating a text box 197Styling Your Shapes 198Setting the shape fill 198Setting the shape outline 198Applying shape effects 199Flipping and Rotating Objects 200Flipping an object 200Rotating an object 90 degrees 200Using the rotate handle 201Drawing a Complicated Picture 201Changing layers 202Line ’em up 203Using the grids and guides 203Group therapy 204Chapter 13: Charting for Fun and Profit 207Understanding Charts 207Adding a Chart to Your Presentation 209Adding a new slide with a chart 209Adding a chart to an existing slide 212Pasting a chart from Excel 214Changing the Chart Type 214Working with Chart Data 215Switching rows and columns 216Changing the data selection 217Editing the source data 217Refreshing a chart 218Changing the Chart Layout 218Changing the Chart Style 219Embellishing Your Chart 220Using Treemap and Sunburst Charts 224Using Map Charts 226Chapter 14: Working with SmartArt 229Understanding SmartArt 229Creating a SmartArt Diagram 232Tweaking a SmartArt Diagram 234Editing the SmartArt Text 235Working with Organization Charts 237Adding boxes to a chart 238Deleting chart boxes 239Changing the chart layout 239Chapter 15: Lights! Camera! Action! (Adding Sound and Video) 241Getting Ready to Add Sound to a Slide 242Investigating sound files 242Inserting an audio sound object 243Setting Audio Options 245Controlling when a sound is played 245Looping a sound 246Hiding the sound icon 246Fading the sound in and out 246Trimming an audio clip 246Adding Video to Your Slides 247Setting Video Options 249Controlling when a video is played 249Looping a video 249Trimming a video clip 250Playing the video full screen 250Fading the video’s sound in and out 250Adding a bookmark 250Compressing Media 252Chapter 16: More Things to Insert on Your Slides 253Inserting Tables 253Creating a table in a Content placeholder 254Inserting a table on a slide 255Drawing a table 256Applying style to a table 258Working with the Layout tab 260Inserting WordArt 263Using Hyperlinks 264Creating a hyperlink to another slide 266Creating a hyperlink to another presentation or to a website 267Adding Action Buttons 268Assigning button actions 268Choosing button shapes 269Creating a button 270Creating a navigation toolbar 271Inserting Equations 273Part 4: Working with Others 279Chapter 17: Collaborating in the Cloud 281Sharing a Presentation in the Cloud 281Sharing a Presentation with Other Users 283Sending Slides for Review Via Email 286Using Comments 288Comparing Presentations 290Chapter 18: Using a Slide Library and Other Ways to Reuse Slides 293Stealing Slides from Another Presentation 294Saving Slides in a Slide Library 295Stealing Slides from a Slide Library 297Chapter 19: Exporting Your Presentation to Other Formats 299Creating a PDF File 299Crafting a Video 300Adding timings and narration 301Creating a video 304Packaging Your Presentation on a CD 305Creating Word Handouts 308Part 5: The Part of Tens 311Chapter 20: Ten PowerPoint Commandments 313I Thou Shalt Frequently Savest Thy Work 313II Thou Shalt Storeth Each Presentation in Its Proper Folder 314III Thou Shalt Not Abuseth Thy Program’s Formatting Features 314IV Thou Shalt Not Stealeth Copyrighted Materials 314V Thou Shalt Abideth by Thine Color Scheme, Auto-Layout, and Template 315VI Thou Shalt Not Abuse Thine Audience with an Endless Array of Cute Animations or Funny Sounds 315VII Keep Thy Computer Gurus Happy 315VIII Thou Shalt Backeth Up Thy Files Day by Day 315IX Thou Shalt Fear No Evil, for Ctrl+Z Is Always with Thee 316X Thou Shalt Not Panic 316Chapter 21: Ten Tips for Creating Readable Slides 317Try Reading the Slide from the Back of the Room 317Avoid Small Text 318No More Than Five Bullets, Please 318Avoid Excessive Verbiage Lending to Excessively Lengthy Text That Is Not Only Redundant But Also Repetitive and Reiterative 318Use Consistent Wording 318Avoid Unsightly Color Combinations 319Watch the Line Endings 319Keep the Background Simple 320Use Only Two Levels of Bullets 320Avoid Bullets Altogether If You Can 320Keep Charts and Diagrams Simple 321Chapter 22: Ten Ways to Keep Your Audience Awake 323Don’t Forget Your Purpose 323Don’t Become a Slave to Your Slides 324Don’t Overwhelm Your Audience with Unnecessary Detail 324Don’t Neglect Your Opening 324Be Relevant 325Don’t Forget the Altar Call 325Practice, Practice, Practice 325Relax! 326Expect the Unexpected 326Don’t Be Boring 326Index 327